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APSWin Vendor Management lets you automate bidder and commodity management.

Benefits

Eliminate repetitive data entry by establishing master vendor and commodity/service files.
Automatically generate bidder lists and labels by commodity/service code, vendor category (e.g. MBE/WBE), and/or region (e.g. local or in-state).
On-line status inquiry eliminates the need for time-consuming manual file searches.
Increase competition and realize lower prices by using a broad-based automated vendor file.
Use any one of six major Commodities and Services Classification Systems (UNSPSC, NAICS, SIC, FSC, NIGP or the Texas Code) to standardize your commodity classifications, or create your own unique coding system with up to eight coding levels.
Integrated email provides an Internet address book for vendor communications.
One-click Internet access to vendor web sites for quick and easy price comparisons.

Features

You can enter, inquire on, and print a wide variety of information necessary in your day-to-day purchasing operations.
Set up and maintain a computerized bidder’s list, including commodity codes and customized vendor categories to identify the goods and services each vendor can supply.
Display or print all information about a specific vendor or a group of vendors.
Prepare mailing labels by specified commodity or service code(s), customized vendor category, or geographical region for items to be purchased.
You can access electronic mail or vendor web sites with a single mouse click.

Import Commodities and Services

Use any one of six major Commodities and Services Classification Systems (UNSPSC, NAICS, SIC, FSC, NIGP or the Texas Code) to standardize your commodity classifications. You can tailor an existing coding system to your agency's needs or add additional codes unique to your agency. If you prefer, you can create your own unique coding system with up to eight coding levels.

Import Vendors

You can “import” your vendors into APSWin or you can enter your vendor information one vendor at a time.

Vendor Maintenance

You can maintain three separate addresses for each vendor (primary address, bid solicitation address, and purchase order address). You may specify which commodities and/or services each vendor supplies at any time. There are also five user-defined fields that can appear on labels and reports and a 65,000 character “notes” field for each vendor. With a single mouse click on the related graphic, you can access email or vendor web sites for communications and price comparisons.

Vendor Commodities & Services

You can associate goods and services with the vendors that supply those goods and services. You can then quickly produce bid lists and address labels to be used for bid solicitations.

Categories and Regions

User-defined categories and regions can be used to define and record any information you may require for your vendors. You can establish categories for your vendors such as minority business, business size, etc. You can also establish regions for your vendors such as northeast region, local metro area, five county area, etc. You can use categories and regions to select vendors for mailing labels and reference lists.

Select Vendors

In addition to selecting all vendors on the system, you can also select vendors using the Create Selection command. This command allows you to select vendors on the basis of the categories you set up when you entered your agency's information, by regions, by commodity and service code(s), or by vendor number or name. These selections may be reviewed, saved, edited, printed, and used to send email to selected vendors.

Commodities and Services Reports

Commodities and Services reports include the Commodity Book (detail by code number), Commodities and Services List (summary by code number), Product and Service Classification (a turnaround document used for vendor registration), and an Alphabetical Listing. You can print all items, select a range of items (either by code number or alpha keyword), or select one or more specific items from the master list.

Vendor Reports

Vendor reports can be printed with or without commodities and services descriptions. You can print all vendors; identify a range of vendors, print from a selection file, or select specific vendors from the master vendor file. You can sort by Vendor Number, Name, Federal Employer Identification Number, or Alternate ID.

Mailing Labels

You can print reference lists for your file copy of vendors who received Bid Solicitations. Mailing labels can be printed 1-up or 2-up, etc. You can use the predefined label formats that come with the system or use the label designer to add your own label formats.

Printing Options

You can print to the printer or to a file. For example, you can save large reports to a printer file (complete with all the special printer codes for the selected printer) and then have that file sent to the printer later, perhaps at a time when printer traffic is lighter. You can “print” labels to a preformatted HTML file. You can even save mailing lists as a CSV (comma-delimited) file, and then merge with your word processor or import to your spreadsheet or database program.

Maintenance Features

APSWin includes System Maintenance options, which let you perform system-wide maintenance functions.

“Customize” your system by entering settings specific to your agency, such as agency name and address, the commodity coding system you will use, vendor categories, and region definitions.
Set up system passwords for your APSWin users. You can even assign passwords to individual commands if you wish.
Assign “aliases” to commands and fields to personalize APSWin to your own local preferences.
Import vendors and commodities and services from an external source file and easily perform database maintenance.

System Requirements

The minimum required equipment for the single-user version of the APSWin Vendor Management module is as follows:

An IBM PC or compatible that meets Microsoft Windows 95/98 or Windows NT 4.0 minimum hardware requirements (Pentium II or higher).
Microsoft Windows 95/98,NT version 4.0 or later, Win2000 and Windows XP
At least 32 MB of RAM (XP requires at least 128MB) and 100 MB of available disk storage.
A VGA color monitor.
A Windows compatible keyboard.
A mouse or other pointing device.
A CD-ROM drive.
A Windows-supported printer.

NOTE: Some advanced features also require electronic mail and Internet access.

Support

Toll-free Off-Site-Support (OSS) for 60 days is included with a new purchase or upgrade from a prior APS version. After 60 days, annual support agreements are available and include toll-free OSS from 8:00 a.m. to 5:00 p.m., CST/CDT Monday through Friday (except holidays). OSS customers are entitled to all problem corrections reported by other users while the support agreement is in effect.

Pricing

APSWin Vendor Management - Single User Version $ 795 (US)

APSWin Vendor Management - Multi-User Version $ 1,295 (US)

For More Information Contact

Email: jkuehn@ipa.net

Phone: 1-800-989-9066